Effectiveness of a projects’s contracting and procurement strategy

This is a paper that is focusing on the assessment of effectiveness of a projects’s contracting and procurement strategy. The paper also provides a case scenario to use in writing the assignment paper.

Effectiveness of a projects’s contracting and procurement strategy

Scenario
As a newly assigned project manager for the Ohio Department of Human Services, you are excited about working with technology projects throughout the state. The Ohio Department of Human Services‘ (ODHS) Office of Network Support (ONS) is responsible for managing the network and software applications for over 15,000 state and county agency employees throughout Ohio’s 88 counties. The office coordinates software upgrades and network modifications from an operations center located in the capital, Columbus, with assistance from local technology employees in each of the county seats.

The position is not without its challenges, however. The network infrastructure throughout the state ranges from high quality, high-bandwidth connections in major population centers to older, partially working connections in the poorer, more regional counties. Additionally, budget and resources are a constant issue, with a high turnover rate among existing employees and an emphasis on outsourcing the labor force to several vendors to accomplish the myriad of support
and project tasks.

Effectiveness of a projects’s contracting and procurement strategy

Your initial assignment is to examine the viability and costs associated with upgrading the existing e-mail. The objective of developing the implementation project for the organization. ODHS had adopted the e-mail software called Global upgrades (a Worldview upgrades product) as its e-mail standard in 1994 and executed minor upgrades since then. However, the latest version of Global upgrades, Version 9.0, contains significant enhancements
desired by the ODHS user base. Also, the existing Version 7.0’s support will be phased out in the next year by Worldview upgrades.

The Worldview upgrades sales representatives have been offering discounts for a Version 9.0 license. However, the costs are approximately 20% more than previous licenses. Additionally, several other e-mail product vendors are lobbying state officials for business, some of them offering significant incentives. Generally, these products are viewed as less robust than Global upgrades. However, there are some segments of the user community that are supportive of these other options.
Assignment Objective
Assess the effectiveness of a project’s contracting and procurement strategy.
Describe the need for measuring quality as an integral part of project management.

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